Job Title: Senior Human Resources Assistant Vacancy Notice: VN-082-20-MEX Position Number 10030618 (Readvertisement)
Location: Ciudad de Mexico Position Grade: G5 Closing Date: 2020-07-19
Organizational Context

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.


  • Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
  • Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office. 
  • Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
  • Assist newly- arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
  • Assist with shipment of their personal effects in coordination with the logistics section.
  • Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. 
  • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Initiate routine correspondence on HR matters for the authorizing officer’s approval.
  • Perform other related duties as required.






Essential Minimum Qualifications and Experience

Years of Experience / Degree Level 

  • For G5 - 2 years relevant experience with High School Diploma; or or 1 year relevant work experience with Bachelor or equivalent or higher.

Field(s) of Education 
  • N/A

Certificates and/or Licenses
  • Secretarial
  • Administrative

Relevant Job Experience


  • Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. 

Functional Skills 

  • IT-Computer Literacy
  • PG-Resource Planning; eg. FOCUS, Global Focus Insight
  • FI-PeopleSoft Financial Management
  • HR-PeopleSoft Human Capital Management
  • UN-UN/UNHCR Administrative Rules, Regulations and Procedures
  • IT-Enterprise Resource Planning (ERP)
  • EX-Field experience with UNHCR and/or with other humanitarian organizations

Language Requirements:

  • Knowledge of English and/or UN working language of the duty station if not English.

Desirable Qualifications & Competencies

  • Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.


Core Competencies

  •        Accountability
  •        Communication
  •        Organizational Awareness
  •        Teamwork & Collaboration
  •        Commitment to Continuous Learning
  •        Client & Result Orientation


Managerial Competencies

  •         Not specified.


Cross-Functional Competencies


  •        Planning and organizing
  •        Technological Awareness




Group 1 Candidates: comprises current GS staff membersholding an indefinite or fixed-term appointment who, at the date of thedeadline for application, are serving in the country of the vacancy atthe grade of the position or one grade below or above.


Group 2 Candidates: comprises candidates from the categorieslisted in the RALS after completion of one cumulative or continuousyear of service in the country of the vacancy. The Group 2 status shouldhave been confirmed by the HR Unit in the relevant country before the applicationis submitted. For further information regarding the categories, pleaseconsult the RALS. 

ExternalCandidates: arecandidates who are not in Group 1 or Group 2.

Must belegally present in Mexico at the time of application, recruitment and hire.

Onlycandidates holding a permanent residency in Mexico will be considered eligible.


Ifyou have questions regarding eligibility, you may also contact the HR Unitthrough  





A competitive compensation andbenefits package is offered.  Forinformation on UN salaries, allowances and benefits, please visit the portal ofthe International Civil Service Commission at:  



Submission of Applications:


Ifyou wish to be considered for this vacancy, please submit your complete application(letter of motivation, updated factsheet (for internals), signed Personal HistoryForm (for externals)  on by 19 July2020.


The PersonalHistory Forms (PHF) and its Supplementary Sheet are available at:

EnglishPHF Form / Supplementary Sheet 


No late applications will beaccepted. Only shortlisted candidates will be contacted. Shortlisted candidatescould be required to sit for a technical assessment to determine theirsuitability and/or a written test and oral interview. UNHCR does not charge a fee at any stage of the recruitmentprocess (application, interview, processing or any other fees).


UNHCR is committed to diversity andwelcomes applications from qualified candidates regardless of disability,gender identity, marital or civil partnership status, race, colour or ethnicand national origins, religion or belief, or sexual orientation. UNHCR seeksto ensure that male and female employees are given equal career opportunities.UNHCR is committed to achieving workforce diversity in terms of gender,nationality and culture. All applications will be treated with the strictestconfidentiality.




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