Job Title: Senior Human Resources Assistant Vacancy Notice: VN-20-19-MEX Position Number 10030618
Location: Ciudad de Mexico Position Grade: G5 Closing Date: 2019-02-24
Organizational Context

Senior Human ResourcesAssistant will function under direct supervision of the Administrative or HumanResources Officer, assisting him/her in personnel administration and other HRrelated matters, including the process of recruitment and appointment of staff,and in the performance management and welfare issues of staff under area ofresponsibility (AOR).

Accountability

-      The workforce in the AOR is well-informedof the organisationís human resources policies and practices.

-      UNHCR provides a healthy, safe andrespectful working environment for its workforce in the AOR.

Responsibility

-      Assist in the recruitment, assignment,reassignment and separation of local general service staff. Prepare documentsfor the interview panel for the recruitment of local staff.

-      Process local staff membersí contracts,entitlements and benefits in accordance with Staff Rules and established HRprocedures.

-      Update personnel related information inMSRP/HR module where this activity has been rolled out from PAPS to therespective office.

-      Advise staff members on their rights,obligations, benefits and entitlements, and assist them in interpretingUN/UNHCR staff rules and regulations.

-      Assist newly-arrived international staffwith administrative formalities related to their accreditations, security/groundpasses, submission of completed forms and related documents to headquarters,arrange travel and hotel reservations

-      Assist with shipment of their personaleffects in coordination with the logistics section.

-      Administer UNHCR medical insurance planfor locally recruited staff. Provide administrative support to staff anddependants in case of medical evacuations, as well as securityevacuations/relocations. Maintain daily tracking record of staff and familiesto provide accurate information in case of emergency.

-      Maintain personnel records in the office,including maintenance of the attendance, overtime and leave records.

-      Perform other related duties as required.

 

 

 

Authority

-I- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

- Initiate routine correspondence on HR matters for the authorizing officerís approval.


Essential Minimum Qualifications and Experience

- Completion of secondary education with certificates in secretarial and administrative training.
- Minimum 5 years of previous relevant work experience.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. 
- Fluency in English and working knowledge of another relevant UN language or local language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

Desirable Qualifications & Competencies

- Working knowledge of other UN language(s).
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- High IT affinity and working experience of PeopleSoft/MSRP.

Competencies

Planning and Organizing.

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