Job Title: Human Resources Associate Vacancy Notice: VN-21-19-MEX Position Number 10030614
Location: Ciudad de Mexico Position Grade: G6 Closing Date: 2019-02-24
Organizational Context

Human Resources Associate will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters of staff under area of responsibility (AOR), including the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. He/she will assist in coaching and training of junior support staff.  Incumbent will have close working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section (PAPS), Performance Management Unit (PMU), Career Management Section (CMS), Staff Health & Welfare Service (SHWS) and Global Learning Centre (GLC).

Accountability

- UNHCR adheres to the principles of the People Strategy in recruiting, placing, supporting and developing our people.
- The workforce in the AOR is well-informed of and understands the organisationís human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility

- Prepare HR related documents for the annual operations programme review. Provide input in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Participate in the recruitment of local staff including the drafting of vacancy notices and arranging for typing, driving and/or other tests on the required skills. Draft submissions for the review by the local Assignments Committee (AC).
- Administer recruitment, assignment, reassignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. Update personnel records in the office, including MSRP entries into HR module where this activity has been rolled out from PAPS to the respective office. 
- Assist and coach support staff performing personnel administration and other HR related functions, including but not limited to the maintenance of the attendance, overtime and leave records. 
- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their onward travel to the field office, if applicable.
- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Maintain liaison with the counterparts at support sections and divisions at headquarters, as well as at the respective Bureau, on matters related to the personnel administration support, medical and other issues of staff welfare and safety.
- Perform other related duties as required.

 

 

 

Authority

- Enforce compliance with the UN/UNHCR staff rules and regulations in the AOR.
- Prepare contracts and corresponding extensions in respect of locally recruited staff in the AOR for the authorizing officerís approval. Initiate Payroll clearance for the separation of locally recruited staff.
- Clear calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

Essential Minimum Qualifications and Experience

-      Completion of secondary education withpost-secondary training/certificate in Business Administration,  Office Management, Human Resources Managementor related field.

-      Minimum 6 years of previous relevant experience.

-      Good knowledge of UNHCR administrativeprocedures and processes and exposure to provision of support services in aninternational organization.

-      Fluency in English and working knowledgeof another relevant UN language or local language.

(In offices where the working language is not English,excellent knowledge of UN working language of duty station and workingknowledge of English.)

Desirable Qualifications & Competencies

-           Working knowledge ofother UN language(s).

-           Field experience withUNHCR and/or with other humanitarian organizations is an asset.

-           High IT affinity andworking experience of PeopleSoft/MSRP HR module, as well as with MSRPFinancials and Focus.

Competencies

- Managing Resources.
- Analytical Thinking.
- Planning and Organizing.

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